River Bend Ladies League

Article I - Name and Location of the Organization 

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Article II - Mission 

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Article III - Governance and Management

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Article IV - Membership

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Article V -  General Operations

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Article I – Name and Location of the Organization

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The name of this organization is the the River Bend Ladies’ League ("The League").

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The River Bend Ladies' League is affiliated with the  River Bend Golf and Recreation Area, but the organizations operate 

separately. The League activities are carried  on at the River Bend Golf and Recreations Area,  Red Deer Alberta. 

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Article II –  Mission ​

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The River Bend Ladies’ League is a community-minded league whose goal is to allow
ladies, regardless of skill, a chance to enjoy the game of golf. The league revolves
around social interaction which is encouraged both on and off the course. Each golf
day should present the opportunity for all golfers to make new friends and renew old
acquaintances.
 

We do this by:
• Continually improving League governance and activities in ways that enhance
the experience of our members
• Providing social and golfing contact among our members
• Encouraging a high standard of etiquette, play and sportsmanship
 

 

Article III – Governance and Management

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The affairs, funds, and properties of the club are governed by the Executive Committee.
The signing officers of the River Bend Ladies’ League Executive Committee are the
President, Secretary, and Treasurer; cheques may be authorized on any River Bend
Ladies’ League account by any one (1) of these three (3) officers.

All officers will return all property belonging to the River Bend Ladies’ League in their
possession upon termination of their term in office

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​Section 1 – Executive Committee (EC)

The EC consists of members of both the morning and evening groups. The EC members
are elected by vote at the Annual General Meeting and will become officers of the
League starting November 1 of the election year. All EC positions are 2-year terms with
the exception of the President and Vice President roles which are 1-year terms.

The EC will determine the consequence of having unfilled officer positions based on
recommendation by the President. Consequences may include cancellation of a
League group, or the entire League, depending on number and specifics of vacant positions.

The EC will consist of up to sixteen (16) voting members, including the following:
          • President
          • Vice President
          • Secretary
          • Treasurer
          • Communications Coordinator
          • Statistics Coordinator
          • League Captains (2 each from Morning and Evening)
          • Social Committee (1 each from Morning and Evening)
          • Games & Prize Committee (2 each from Morning and Evening)
 

​Sub-Section A - Duties of Officers

President: The President is responsible for the general management and operation of
theLeague. She manages and coordinates all meetings and is the main contact between
River Bend Golf Course and the Ladies’ League. The President reviews meeting
minutes and forwards to all executive members. She regularly communicates with
League members on important issues and events. The President may be a member of
either the AM or PM group. If the President plays in the AM Group then the Vice-President
will be a member of the PM Group, and vice versa.

Vice-President: The Vice President is the back-up to the President in the event the
President is absent for any length of time. It is also the responsibility of the Vice-President
to fill in for any other members of the executive who may be absent for any length

​of time. The Vice-President is the “President in Training” and will become President at
the end of her term as Vice-President, unless extenuating circumstances dictate an
election of President is warranted.

Secretary: The Secretary’s role is to take minutes during meetings and forward those
minutes to the President for review.

Treasurer: The Treasurer will maintain proper accounting records of the league’s funds
and provide a financial report to the Executive Committee. The Treasurer will be responsible
for the collection and deposits of all dues, which include registration, windup,
and all monetary donations. The Treasurer is also responsible for all payments of expenses
incurred by the league and for creating a spreadsheet detailing all River Bend
Ladies’ League membership, phone numbers and email addresses.
The Treasurer is in direct contact with the River Bend Golf Course’s financial controller.
Audit Committee: The President, Vice President, Treasurer and 1 member of the
league will perform an audit of all accounting records after the year end windup and before
the start of the next League season.

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Audit Committee: The President, Vice President, Treasurer and 1 member of the
league will perform an audit of all accounting records after the year end windup and before
the start of the next League season.

Past-President: The outgoing President will become the Past-President. She remains
involved in a consultative capacity to the President and Executive Committee, as needed

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​Social Committee: The Social Committee is responsible for organizing social days and
coordinating meal ideas and prices, for all events, with the River Bend Restaurant Manager

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League Captains: The Team Captains, two (2) for the morning league and two (2) for
the evening league are responsible for tee time scheduling, weekly registration and
check-in for each golf day. They also manage weekly cancellations or add-ons. It is
the Team Captain’s responsibility to email a finalized tee sheet or hole assignment
schedule (as applicable) to the Group members and the pro shop prior to Wednesday.

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Games & Prize Committee: The Games & Prize Committee secure the weekly and
year-end windup prizes. They also create the weekly game schedule and provide the
pro shop with applicable game sheets and proximity markers for each week.

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Statistics Coordinator: The Statistics Coordinator collects weekly scorecards, enters
data and manages the stats/handicap system. She regularly communicates statistics,
including handicaps, throughout the season. The Statistics Coordinator also compiles
list of ‘ringer’ prize winners for year-end windup and creates the year-end scramble
teams based on handicaps.

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Communications Coordinator: Responsible for promoting the River Bend Ladies
League through whatever media is deemed appropriate to raise awareness of the
league, and recruit new members, as needed . She also manages and updates the
website.

Year End Windup Committee: All executive members are members of the committee
and perform designated duties. Additional members may be recruited from the membership
at large.

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Sub-Section B - Remuneration

Members of the Executive Committee will be reimbursed financially for out-of-pocket
expenses incurred upon the business of the River Bend Ladies’ League. Any expenses
that are in excess of $100.00 will need previous authority by the executive committee.

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Article IV –Membership

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Section 1 – Eligibility

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Members of the River Bend Ladies’ League will:

• Have paid their membership fee by the registration deadline

• Be at least 18 years old as of registration deadline, in the year of membership

• Follow the league’s Bylaws and operating procedures.

 

Section 2 – Registration

Membership is limited to the amount of tee times supplied by River Bend Golf and
Recreation Area. In extenuating circumstances, the Executive Committee may approve
additional members.

All members must submit completed registration forms, selecting play for either AM or
PM Group. Playing in both groups is permitted only as space allows, and as approved
by the Executive Committee. Registration is online through league website. All memberships
are non-refundable, except under extraordinary circumstances, which are to be
presented in writing to the Executive Committee for consideration. The first day of
league play will be determined by River Bend Golf Course.
Members can defer their membership for a playing season if they provide notice to the
Executive Committee. Consideration will be provided for medical situations or extenuating
circumstances. These members will be included in the general invitation for membership
the following year.

Section 3 – Fees and Dues

The Executive Committee will determine membership fees. It will have authority to dispense
with, increase, decrease, or otherwise change the membership fees to be paid as
it deems fit.

Membership fees will be paid to the River Bend Ladies’ League. Fees include use of
technology to support League operations such as the handicapping system and online
registration & banking systems.

Section 4 – Withdrawal, Suspension or Expulsion

 

A) Withdrawal: Members may resign from the River Bend Ladies’ League in writing to
the Executive Committee. Refunds will not be provided after May 31. This resignation
will not absolve the member from any liabilities for fees to the River Bend Ladies’
League. The requirement of this subsection may be waived if the Executive Committee
believes there are special circumstances.

​B) Suspension or Expulsion: The Executive Committee have the power to suspend or

expel any member for good cause. This includes willful infringement of the League
rules, unsportsmanlike conduct, vulgarity, or conduct that results in adverse reflection
on this club or is considered detrimental or injurious to the River Bend Ladies’ League
as a whole. In the event a member is suspended or expelled, the club member will forfeit
her registration fee. The member will have the right to appeal the decision to the Executive
Committee.

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​Article V – General Operations

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Section 1 – Rules

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Golf Canada rules will apply as modified by local rules posted for competitions.

Decisions of the Year End Windup Rules Committee, consisting of the President, the
Statistics Coordinator, and appointed Club Professional, will be final in all cases.

All members in good standing of the River Bend Ladies’ League, and the River Bend
Golf Course, are eligible to play in the Year End Windup.
 

Section 2 – Managing Issues and Complaints

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Members may address any concerns and constructive feedback to the league President
or Vice President (whichever is a member of their group) or one of the group Captain.

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​Section 3 – Meeting of the Organization

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The organization will hold an Annual General Meeting (AGM) at the year-end windup.

The Executive Committee will also hold regular meetings, as determined by the President.

A special meeting of the organization may be called at any time by the Executive Committee,
or by one-third (1/3) of the voting membership with written notice of their wish to
hold such a meeting and the agenda for the meeting. The Executive Committee will call
such a meeting as expeditiously as possible.
 

​Section 4 – Voting

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​Any member who has not withdrawn, been suspended or expelled from membership will
have the right to one (1) vote at any Annual or Special General Meeting of the society.
Such votes may be made in person or by proxy.

All matters in question at all meetings of River Bend Ladies’ League will be determined
by a simple majority (50% + 1) of the membership. The President will vote only in the
case of a tie at all Meetings.

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​Section 5 – Method of Amending By-Laws & Protocols

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This Bylaws and Protocols will be reviewed every four years, or sooner if changes are
needed.

The Executive Committee will have the power to repeal or amend any of these Bylaws
and Protocols. They will be effective when:
       • The Executive Committee approves by a 3/4 majority.
        • The membership gives two-thirds support at an AGM.
 

Section 6 – League Play

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Sub-Section A - General

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The League is a 9-hole league with play on Wednesdays.

League members choose either the morning or evening group, in the registration
process. AM group members may choose to play 18 holes, but League statistics and
games are based on 9-holes.
Typically, morning group members are assigned tee times and evening group members
participate in a shotgun start. The Executive Committee and RB Club Professional will
determine specifics each year.

The purpose of the league is for women to golf with as many other women as possible
during the year, so the Captains will not grant requests for friends to play with friends or
for a certain tee times (AM group) unless there is a valid reason (work, medical, family)
for the request.

Members are required to use the established procedures to notify the Captains of their
intent to play, or their absence for each week of the season. Procedures are listed in
the annual information package, posted on the website.

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Handicaps will be set and managed by the league based on league play, using the principles
of the handicap system that is recognized by Golf Canada Handicap Rules.
Scorecards need to be turned in at the end of each round.

All members are welcome to bring a guest for league day if there are open spots available.
Priority will always be giving to members. A guest will play with the member who
invited her. Arrangements must be made ahead of time with the group captain. Guests
will not be allowed to participate on social days. Guests are not eligible to receive any
League prizes.
 

Sub-section B – Games & Prizes

Members can choose to participate in the established weekly games. Each golf day
there will be a different game, with a new challenge. The weekly games are posted on
the web site.
The Prize committee will be responsible for communicating the game of the day, awarding
prizes for the games, and any other draws.
 

Sub-section C – Socials

At the start of each League season, the Executive Committee will determine the number
(if any), schedule and particulars of socials to be held for the year. Cost of the any
monthly socials is included in the registration fee.
 

Sub-section D – Year End Windup

The year end windup is the one opportunity for morning and evening group members to
play together. This is a team event that mixes novice and experienced golfers, as well
as high, medium and low handicaps. A banquet and prizes follow the day of golf.

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